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School Age Program Site Coordinator


This person responsible for assisting the Program Director/Senior Program Director with overall Program development, training of staff and supervision of all staff on site. The school age site coordinator is on site daily. This person assists in some of the long range planning and implementation of those plans and carries out daily scheduling and planning.  She/he is responsible for knowing each class’s daily activities and is responsible that each activity is taking place.  The school age site coordinator is expected to uphold YMCA policies and philosophy and to use these objectives as a basis in working with everyone, children, teachers and parents.

Essential Functions:

  • Assist with program in planning, administering and evaluating.
  • Assist with staff training, leading weekly staff meetings, reviewing children (progress and/or problems) and ongoing evaluation of staff performance.
  • Support Child Care administration in the planning, supervision and leading of selected activities such as curriculum, crafts, sports, outdoor education and Character Development.  
  • Maintain positive relationships with children, parents and other staff persons.
  •  Participate in family programs and quickly respond to the concerns of parents and staff.
  • Assume responsibility of the Center at all times.
  • Use common sense. Assume the same duties as the teachers in the center. 
  • Be familiar with these duties, must follow through with all planed activities.
  • Greet parents and children upon their arrival to center
  • Interact with children and ensure that their individual needs are met
  • Follow proper safe food handling procedures with regard to food allergies
  • Ensure that daily reports are updated frequently throughout the day
  • Maintain cleanliness of center throughout the day
  • Submit a list of needed supplies to supervisor as needed
  • At the end of the day make sure room is returned to proper order for the following morning and remove garbage (refer to closing checklist in center)
  • Responsible for any other duties relevant to position as assigned by the Supervisor


  • Successfully complete State of Florida Criminal History Background Check requirements as well as meet the Association’s policies on background screening
  • Prior experience working with children
  • Willingness to carry out the Mission of the YMCA and its programs
  • Professional appearance and behavior
  • Able to prioritize and meet deadlines
  • Able to maintain confidentiality
  • Positive attitude
  • Must be a self starter, with high energy and a positive attitude
  • Adhere to drug/alcohol/smoke free workplace policy


  • CPR and First Aid Certifications required
  • Annual completion of YMCA’s Blood Borne Pathogens training
  • Annual completion of YMCA of the USA Child Abuse and Neglect class
  • 40 clock hours of Introduction to Child Care Training class*(State Mandated)
  • 5 clock hours of Early Literacy and Language Development Training class*
  • 40 clock hours of annual In-Service training completed between July 1st and June 30th of each calendar year (CDA certified personnel only require 10 clock hours)
  • Additional training classes as recommended by Supervisor
  • Excellent verbal and communication skills

*Employee must enroll in these trainings within 90 days of hire date and must be completed within 1 year of hire date if not already completed.  Professional Development/CEU’s may qualify in lieu of training-see supervisor for more info). Failure to comply with requirement will result in immediate termination.



  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • While performing the duties of this job, the employee is regularly required to perform a broad range of activities.
    • Requires full range of motion, including manual and finger dexterity and hand and eye coordination. 
    • Requires corrected vision, speech, and hearing to normal range, or special accommodations made of sufficient nature for completion of assigned tasks.
  • Ability to lift 30 pounds


Mission Advancement: Models and teaches the Y’s values. Ensures a high level of service with a commitment to changing lives. Provides volunteers with orientation, training, development, and recognition. Cultivates relationships to support fund-raising.

Collaboration: Champions inclusion activities, strategies, and initiatives. Builds relationships to create small communities. Empathetically listens and communicates for understanding when negotiating and dealing with conflict. Effectively tailors communications to the appropriate audience. Provides staff with feedback, coaching, guidance and support.

Operational Effectiveness:  Provides others with frameworks for making decisions. Conducts prototypes to support the launching of programs and activities. Develops plans and manages best practices through engagement of team. Effectively creates and manages budgets. Holds staff accountable for high-quality results using a formal process to measure progress.

Personal Growth: Shares new insights. Facilitates change; models adaptability and an awareness of the impact of change. Utilizes non-threatening methods to address sensitive issues and inappropriate behavior or performance.  Has the functional and technical knowledge and skills required to perform well; uses best practices and demonstrates up-to-date knowledge and skills in technology.

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