View All Jobs

Accounts Payable Specialist

*Job Status: Full-Time with Competitive Benefit Package*

POSITION SUMMARY:

The Accounts Payable Specialist is responsible for verifying and paying all invoices issued to the YMCA Association and SKY Academy in a timely basis.

ESSENTIAL FUNCTIONS:

  • Perform all aspects of the accounts payable function, such as entering invoices into the accounting software, entering and creating approved Purchase Orders, and matching existing purchase orders to invoices according to department policies and deadlines. Identify errors or discrepancies and resolve before processing.
  • Maintain electronic Purchase Order database and files.
  • Prepare and complete ACH transactions and web payments, and backup documentation.
  • Reconcile accounts payable related accounts; and submit journal entry requests to supervisor for adjustment to the general ledger.
  • Scan bills and send scanned document to departments for approval and signatures; follow up as necessary.
  • Research and resolve any outstanding balances on accounts, including telephone, mail, or email communications with vendors.
  • Assist with the sorting and opening of Business Office mail.
  • Maintain electronic vendor files, including current years W9 and vendor liability insurance information. Generate and report 1099 forms at year end for tax purposes.
  • Complete monthly credit card reconciliations and file creation for import into accounting software.
  • Provide accurate and effective document preparation and records management relative to the accounts payable function in accordance to record retention policies and laws.
  • Assist in annual audit by preparing assigned reports or providing documentation as directed by supervisor.
  • Maintain a procedure manual of accounts payable tasks as a guide for backup assistance when such assistance becomes necessary.
  • Research and recommend programs, policies and procedures to improve the effectiveness and efficiency of the accounts payable function, including new software, internal controls, new electronic payment technologies and customer service.
  • Perform various departmental tasks in support of co-workers as workload and staffing levels dictate.
  • Review and audit of invoices and other claims for payment generated by departments within the YMCA.
  • Verify that expenditures follow the policies of the SKY Family YMCA for purchasing and travel and record expenditures against the appropriate accounts.
  • Provide cross training to staff as directed by Supervisor per written accounts payable policies and procedures.
  • Display empathy and positive regard for others in written, verbal and non-verbal communications.
  • Work effectively with department heads, department staff, and outside vendors by practicing punctuality, respect for deadlines, collaborative problem solving and honest communication.
  • Build trusting relationships by acting with integrity, courtesy and responsibility, even in the face of stress or demanding workplace conditions.
  • Maintain proficiency as needed and approved by attending trainings, reading job-related materials.        
  • Dress appropriately for a workplace with frequent customer service interaction.
  • Meet all required standards of confidentiality and safety.
  • Maintain work areas in a clean and orderly manner.
  • Responsible for any other duties relevant to position as assigned by the Supervisor.

QUALIFICATIONS:

  • Knowledge of Generally Accepted Accounting Principles is required.
  • Requires intermediate computer literacy of word and spreadsheet software and recordkeeping and bookkeeping principles.
  • Meet the Association’s policies on background screening
  • Must be detail oriented, with accurate data entry skills
  • Must have effective verbal and written communication skills.
  • Must be able to learn YMCA software.

CERTIFICATIONS AND TRAINING REQUIREMENTS:

  • Requires high school diploma or equivalent and two years of advanced accounting or bookkeeping work experience; or any satisfactory combination of experience and training which demonstrates the knowledge, skills and abilities to perform the above duties
  • CPR and First Aid Certifications required
  • Completion of YMCA of the USA Child Abuse and Neglect class
  • Completion of the YMCA’s Blood Borne Pathogens training
  • Additional training classes as recommended by Supervisor

WORK ENVIRONMENT & PHYSICAL DEMANDS:

  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • While performing the duties of this job, the employee is frequently required to sit, communicate, reach and manipulate objects, tools or controls. Minimum physical exertion.
  • Duties involve moving materials weighing up to 10 pounds on a regular basis and up to 20 pounds on an occasional basis.
  • Manual dexterity and coordination are required over 75% of the work period while operating equipment such as computer keyboard, mouse, 10-key calculator, phone, and similar machines.
  • The noise level in the work environment is typical of most office environments with telephones, personal interruptions, and background noises.
Read More

Apply for this position

Required*
Apply with Indeed
Attach resume as .pdf, .doc, .docx, .odt, .txt, or .rtf (limit 5MB) or Paste resume

Paste your resume here or Attach resume file

To comply with government Equal Employment Opportunity / Affirmative Action reporting regulations, we are requesting (but NOT requiring) that you enter this personal data. This information will not be used in connection with any employment decisions, and will be used solely as permitted by state and federal law. Your voluntary cooperation would be appreciated. Learn more.
Gender
Race/Ethnicity

Invitation for Job Applicants to Self-Identify as a U.S. Veteran
  • A “disabled veteran” is one of the following:
    • a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or
    • a person who was discharged or released from active duty because of a service-connected disability.
  • A “recently separated veteran” means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.
  • An “active duty wartime or campaign badge veteran” means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.
  • An “Armed forces service medal veteran” means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.
Veteran status
I IDENTIFY AS ONE OR MORE OF THE CLASSIFICATIONS OF PROTECTED VETERAN LISTED ABOVE
I AM NOT A PROTECTED VETERAN
I DON’T WISH TO ANSWER

Voluntary Self-Identification of Disability
Voluntary Self-Identification of Disability Form CC-305
OMB Control Number 1250-0005
Expires 1/31/2020
Why are you being asked to complete this form?

Because we do business with the government, we must reach out to, hire, and provide equal opportunity to qualified people with disabilities.i To help us measure how well we are doing, we are asking you to tell us if you have a disability or if you ever had a disability. Completing this form is voluntary, but we hope that you will choose to fill it out. If you are applying for a job, any answer you give will be kept private and will not be used against you in any way.

If you already work for us, your answer will not be used against you in any way. Because a person may become disabled at any time, we are required to ask all of our employees to update their information every five years. You may voluntarily self-identify as having a disability on this form without fear of any punishment because you did not identify as having a disability earlier.

How do I know if I have a disability?

You are considered to have a disability if you have a physical or mental impairment or medical condition that substantially limits a major life activity, or if you have a history or record of such an impairment or medical condition.

Disabilities include, but are not limited to:

  • Blindness
  • Deafness
  • Cancer
  • Diabetes
  • Epilepsy
  • Autism
  • Cerebral palsy
  • HIV/AIDS
  • Schizophrenia
  • Muscular dystrophy
  • Bipolar disorder
  • Major depression
  • Multiple sclerosis (MS)
  • Missing limbs or partially missing limbs
  • Post-traumatic stress disorder (PTSD)
  • Obsessive compulsive disorder
  • Impairments requiring the use of a wheelchair
  • Intellectual disability (previously called mental retardation)
Please check one of the boxes below:

You must enter your name and date
Your Name Today's Date
Reasonable Accommodation Notice

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.


iSection 503 of the Rehabilitation Act of 1973, as amended. For more information about this form or the equal employment obligations of Federal contractors, visit the U.S. Department of Labor's Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.


PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.